Poster Presentation Guidelines

There are two poster session. Poster Session 1 (1810010) is on Monday, Poster Session 2 (1810011) is on Wednesday.

The  Exhibits Floor Plan will show the poster board areas.

The maximum poster size is 105 cm x 105 cm (3' 6'' x 3' 6"). Poster presenters are responsible for hanging and removing their own posters. Velcro fastener supports will be provided. Be sure to hang your poster on the assigned numbered board to allow grouping by theme and avoid confusion. Volunteers will be available to help finding board locations.

Posters should be up by 11:00 am on Monday for the first poster session and 10:30 am Wednesday for the second poster session. Any posters not removed by 15:30 on Thursday will be discarded.

Prizes will be awarded by CMOS for the best student posters. Student poster presenters wishing to be considered for these prizes must sign up on the list BEFORE 12.00 on the day of their poster session. The list will be at the Registration Desk. Including your photo in the poster is a good plan. Judges may want to discuss your poster with you.

Oral Presentation Guidelines

Each oral presentation has been allotted 15 minutes, including 12 minutes for presenting and 3 minutes for questions/comments.  Some invited speakers have been allotted 30 minutes total and plenary speakers have been allotted 45 minutes.

Please arrive well ahead of time (30 minutes is suggested) to your session to ensure your presentation can be loaded on to the session computer from your USB drive before the session begins.  Please be sure to have your presentation on a standard USB Thumb drive to ensure compatibility with session computers. Session computers will not be able to load from DVDs.  You should also bring a pdf version of your presentation in case there are any compatibility issues with your presentation software.

Lecture room screens will be best suited to slides with the 16:9 aspect ratio (widescreen) but the older (standard) 4:3 ratio slides should be projected satisfactorily.

Naming presentation files

All file and folder names should contain your Last Name followed by First Name and Abstract ID.  File types acceptable for oral presentations: PowerPoint (.ppt, .pptx), Adobe Reader (.pdf).

Computer and A/V Equipment

Using your own computer will not be possible. All meeting rooms will be equipped with a Windows PC with MS Office 2010 and Adobe Acrobat Reader. Please remember to verify proper performance of your presentation in advance, particularly if it includes audio, video, or animation files. Internet access will not be available during your presentation.  Each session room will be equipped with a screen, LCD projector, timer, laser pointer and lectern with a microphone.